Meeting conduct policy
As a professional society and membership body, the Royal Statistical Society (RSS) is committed to providing an atmosphere that encourages the free expression and exchange of ideas.
Consistent with this commitment, it is the policy of the RSS that all participants in RSS activities should enjoy a welcoming, courteous and respectful environment, free from discrimination, harassment, confrontation or retaliation.
All participants in RSS activities also agree to comply with all rules and conditions of the activities.
This policy applies to all participants in RSS activities, including but not limited to event and meeting attendees, students, guests, staff, contractors, exhibitors, and participants in scientific sessions and official social events of any RSS meeting or other activity.
All individuals must behave responsibly in RSS activities in which they participate, as well as respectfully to fellow attendees. Threatening physical or verbal actions and disorderly or disruptive conduct will not be tolerated. Harassment, including verbal comments relating to gender, sexual orientation, disability, race, ethnicity, religion, age, national origin, gender identity or expression, or sexual images in public spaces, deliberate intimidation, stalking, unauthorised or inappropriate photography or recording, inappropriate physical contact, and unwelcome sexual attention, will not be tolerated. All individuals participating in RSS activities must comply with these standards of behaviour.
Nothing in this policy shall be construed as a restriction on the ability of participants to constructively critique one another’s work.
Reporting violations at an event
Violations should be reported to the organiser of the activity – which will be the senior volunteer present from the relevant Society committee, section or group or in the case of RSS
Conference and key Society events either the Society’s Conferences & Events Manager or (if present) a member of the Society’s Senior Management Team (SMT).
When taking a personal report the organiser(s) will ensure the complainant is safe and cannot be overheard. This may involve other organisers or venue staff to ensure your report is managed properly. The meeting organiser(s) will help the complainant contact venue security, local police, and support services as appropriate and help to ensure their safety for the duration of the event/activity.
Action against policy violations
Participants at the meeting/event who are asked to stop behaviour in breach of this policy are expected to comply immediately.
If a participant engages in unacceptable behaviour, the activity organiser(s) retain the right to take any actions to maintain a welcoming environment for all participants. This includes issuing verbal warnings and the removal or denial of access to the meeting/ activities without refund of any applicable registration fees or costs.
Reporting violations to the Society
All violations of the policy, including information about removals and denials of access, will be reported to the Society by the organiser.
The organiser will advise the complainant of the procedure for making a formal complaint.
Violations may result in the offender being investigated under the Society’s Code of Conduct and Bye-Laws if they are a Fellow and a formal complaint has been received. Sanctions may include a ban from future events and/or activities and a serious breach could lead to expulsion from the Society. Cases will be decided using the balance of probability standard. The appeal process against any decision is set out in the Bye-Laws.
For non-Fellows any formal complaint will be referred to an investigation committee comprised of current and former Council members together with a representative of SMT. They will investigate the complaint and then make recommendations to the Senior Management Team and / or Executive Committee on what action should be taken. Cases will be decided using the balance of probability standard. An appeal against the decision can be made to the Society’s President.